EXHIBITOR INFORMATION

KEY DATES:

April 1 - Deadline to pay show fees (unless you've worked out a payment plan)

April 20 - Deadline to reserve your hotel room at the Doubletree at our discounted rate.

April 29 - Deadline to pre-order lunch.

May 4 - Setup from 7:00am - 10:00am (Text GCPPA to 2100 to receive a text alert if we're able to set up on Monday night)

May 4 - Virtual Show from 9:00am - 11:00am

May 4 - Show Open to Distributors and Clients

SHOW LOCATION:

DoubleTree Deerfield Beach
100 Fairway Drive
Deerfield Beach, FL 33441

HOST HOTEL:

DoubleTree Deerfield Beach
100 Fairway Drive
Deerfield Beach, FL 33441

The DoubleTree Deerfield Beach is offering a rate of $122 for GCPPA attendees (breakfast is included in our package). Reservations must be made by Tuesday, April 20, 2021 to secure this rate. To reserve a room, call the hotel at (866) 871-7482 and use the group code “GC Prom Prod Guests” or CLICK HERE:

EXTRA EXPOSURE:

While you’re here to attract business, don’t miss these opportunities...

VIRTUAL SHOW: In order to reach distributors and their clients who aren’t comfortable attending the show, we are offering a virtual option for up to 20 exhibitors. We will broadcast the virtual show live between 9 and 11am on May 4. Participating exhibitors will have 5 minutes each and can choose to present live from the show floor or furnish us with a pre-recorded presentation. The virtual show will be recorded and archived on our website following the show.

BEVERAGE BREAKS: We are looking for exhibitors to help sponsor our beverage breaks at each location. In addition to signage and logo placement, the beverages will be placed next to your table to help drive more traffic to you! Please let me know if you’re interested in sponsoring one of the beverage breaks.

SET UP & UNLOADING:

Exhibitors can set up before the show from 7:00am - 10:00am on Tuesday, May 4. Parking is free for GCPPA attendees. When you pull into the main entrance, turn left to enter the self-parking lot. Just tell the parking attendant that you are there for the GCPPA event. Drive around the building to the north side entrance - look for the GCPPA flags and Exhibitor Unloading signs. Enter through the North Entrance and we'll be down the hall on your left.

If we are able to get into the ballroom on Monday night to setup, we can notify you via text. Sign up to receive this and other updates by texting GCPPA to 21000.

ELECTRIC & INTERNET:

Electricity is available for $75.

TEAR-DOWN & TRASH:

All vendors must dispose of their trash and any leftover materials in the garbage/trash receptacles. We will be charged a $250 clean-up fee for any trash left behind and will have to pass that cost along to you.

CLIENT LEADS:

Although we aren’t expecting many to attend, this is an end-buyer show nonetheless. Clients will receive a clipboard and lead sheet when they pick up their badge. The lead sheet lets them know what information they need to get about products they are interested in. Please help them to make sure they write down the info. they need for their distributor. Exhibitors will also have a few lead sheets where you can capture any "hot" leads. We'll collect these from you at the end of the show and get them to the appropriate distributor.

CODE OF CONDUCT:

All attendees should conduct themselves in a professional and courteous manner at all times.

  • Exhibitors will not hand out business cards or any literature to an end user with company information that could be followed back to the company. All business, including leads and sample requests, will be conducted through a distributor.
  • Exhibitors and distributors may not do anything detrimental to the success of the show or interfere with the business goals of any of the attendees.
  • At an end-user show, exhibitors may not display anything in their booth that includes net pricing information. All pricing must be coded or retail.
  • Exhibitors should be respectful of the relationship between the end-user and their distributor. Under no circumstance can exhibitors suggest an alternative distributor rep or business.
  • As a courtesy to show attendees, no exhibitor will be permitted to tear down early. This is especially important at end-user shows while distributors have their clients present.

Anyone found in violation of these rules will be subject to expulsion or suspension from GCPPA and the inability to attend future events.

SHIPPING:

Authorized packages or shipments will be accepted three (3) days prior to the function date. Receiving, handling and shipping charges of $15 per box will apply. No COD packages will be accepted. Hotel will not be held responsible for the condition of any deliveries. Exhibitors are responsible for scheduling their own outbound shipping.

DoubleTree by Hilton Deerfield Beach / Boca Raton
100 Fairway Drive
Deerfield Beach, FL 33441
954-427-7700

Hold For: YOUR COMPANY, GCPPA PromoCon, May 4

MARKETING:

CLICK HERE to download a flyer that you can send to your customers.

LUNCH OPTIONS:

GCPPA Volunteers will deliver lunches to you beginning at 11:30am. We have reserved a room across the hallway from the show where you can sit down and eat your lunch. You can also take it out to the pool and enjoy it!

COVID SAFETY PLAN:

To help ensure the safety of all attendees and comply with local, state, federal, and venue requirements, we have implemented a Covid Safety Plan. You can familiarize yourself with the plan by visiting www.gcppa.org/covid. Please be aware that the plan may change as conditions continue to improve.


Gold Coast Promotional Products Association

t. 561-766-0877
f. 931-695-5441

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